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Deposits

Maxime Lemaitre
  • Updated

Deposits

Recording and Applying Customer Deposits in Order Entry

Product: FeneVision CORE     Module: Order Entry     Audience: Order Entry Users

Overview

The Deposits feature lets you record partial or full customer payments against an order directly within Order Entry. Each deposit creates a corresponding invoice in Invoice Maintenance, giving accounting full visibility of payments received. Deposits can be marked as cash, credit, or check and can be taxable or non-taxable depending on how the deposit part is configured.

How It Works

Deposit parts are set up in Part Setup by an administrator (taxable/non-taxable). In Order Entry, the Amount Received field carries a button that opens the Deposit Entry dialog. There you enter the date, type (cash / credit / check), and amount. Each deposit is stored in the Deposit History. FeneVision automatically generates an invoice for each deposit, which appears in Invoice Maintenance. Deposits can also be added after an order has been invoiced. If a deposit needs to be reversed, it can be canceled—canceled deposits appear as a negative amount matching the initial entry.

Step by Step

  • Step 1: Open the order in Order Entry.
  • Step 2: Click the deposit button to the right of the Amount Received field to open the Deposit Entry dialog.
  • Step 3: Enter the Date the deposit was received (required).
  • Step 4: Select the Type: Cash, Credit, or Check (required).
  • Step 5: Enter the Amount. To record full payment, click Get Total to populate the balance due automatically.
  • Step 6: Optionally enter Memo 1 and Memo 2 for reference notes.
  • Step 7: Click Add to save the deposit. The Deposit History updates immediately.
  • Step 8: To remove a deposit—reopen Deposit Entry, tick the checkbox next to the deposit, and click Remove.

⚠  Deposits must be removed in reverse order (most recent first) when multiple deposits exist on the same order.

Key Rules / Things to Know

  • Deposit parts must be configured in Part Setup before the feature is available.
  • Closed or locked orders open Deposit Entry in read-only mode—no changes can be made.
  • Each deposit automatically generates an invoice accessible through Invoice Maintenance.
  • Deposits can be added even after the order has been fully invoiced.
  • Canceled deposits appear as a negative entry in Deposit History matching the original amount.
  • Maximum deposit amount is the total order value—you cannot deposit more than the order total.